Title
Authorization to Enter into an Agreement with Parkmobile for Parking Pay-by-Phone Services (Ordinance S-43909)
Description
Request to authorize City Manager, or his designee, to enter into a contract with Parkmobile, LLC., for Parking Pay-by-Phone services and to exercise contract options as necessary. The estimated annual income is approximately $36,000; there is no financial cost impact to the City. Further request authorization for the City Controller to accept funds related to this contract.
Report
Summary
The Street Transportation currently has a contract to provide pay-by-phone services to individuals who wish to pay for parking meters in the downtown areas using a smart phone. The existing contract will expire Nov. 30, 2017.
Procurement Information
In accordance with Administrative Regulation 3.10, the Street Transportation Department conducted a Request for Proposal (RFP) procurement process. On June 7, proposals were received and accepted from five firms. The technical evaluation process was conducted by a selection committee made up of staff from the Street Transportation, Aviation and Police Departments as well as a panel member from Arizona State University. The selection committee thoroughly reviewed and scored all proposals and reached consensus in recommending award of the contract to Parkmobile, LLC. as the successful proposer. The top three proposers and their scores (out of total 1,000 points maximum) are listed below:
Parkmobile, LLC.: 934 points
PassportParking Inc.: 913 points
Pay-by-Phone Technologies: 510 points
Contract Term
The contract term will be for a three-year period starting Dec. 1, 2017 and ending Nov. 30, 2020, with options to extend the contract up to two additional years. The contract options may be exercised by the City Manager or designee.
Financial Impact
This is a revenue-generating contract. The estimated annual income is approximately $36,000 from credit card-based parking meter transactions via smart phone, over the life of the contract. There is no financial cost impact to the City. Convenience fees are paid by the end user directly to the Pay-by-Phone services contractor.
Concurrence/Previous Council Action
The Transportation and Infrastructure Subcommittee recommended approval for the contract award at its Sept. 12, 2017 meeting by a vote of 3-0.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.