Title
Theatrical Spotlights Contract - IFB 20-006 Request for Award (Ordinance S-49203)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Barbizon Light of the Rockies Inc. to provide Theatrical Spotlights for the Orpheum Theatre and Symphony Hall. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $252,000.00.
Report
Summary
This contract will provide replacement spotlights for current equipment that has exceeded the manufacture expected lifecycle. The spotlights are used in the Orpheum Theatre and Symphony Hall for stage performances. The spotlights are manually operated and used to "spotlight" performers as they move around the stage. The replacement units will be 50-75 percent brighter than the current equipment in order to better highlight specific areas and performers during live performances. Manually operated spotlights are a standard fixture in theatrical venues.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
One vendor submitted a bid deemed to be responsive to the posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Barbizon Light of the Rockies, Inc.: $190,511.20.
Contract Term
The contract will begin on or about Jan. 1, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $252,000.00.
Funding is available in the Phoenix Convention Center Department's operating budget.
Location:
Orpheum Theatre, 203 W. Adams St.
Symphony Hall, 75 N. 2nd St.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Phoenix Convention Center Department.