Title
Contract Recommendation - Automotive Lifts Inspection, Maintenance and Repair (Ordinance S-44832)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Mohawk Automotive Lifts Southwest, LiftPro, LLC, and Southwest Lift & Equipment, Inc. to provide annual inspections, maintenance and repair of automotive lifts for the Public Works Department. This contract will have a total aggregate total of $175,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for the safe and reliable operations of approximately 150 automotive lifts throughout the various Fleet Services Division Service Centers. These inspections are required to ensure the proper operation of all structural, electrical, hydraulic and mechanical components including lift controls. This service is performed by a third party provider as required by the American National Standards Institute.
Procurement Information
Invitation for Bid 19-FSD-003 was conducted in accordance with Administrative Regulation 3.10. Thirteen equipment manufacturers were included for bids based on estimated annual quantity of service needed, with a total price for each group to determine the lowest bid. Four offers were received with three vendors bidding on all groups, and one vendor bidding on two groups.
Mohawk Automotive Lifts Southwest: Groups 2-4, 6-12
LiftPro, LLC: Groups 5 and 13
Southwest Lift & Equipment, Inc.: Group 1
See Attachment A for the bid summary of offers submitted for Groups 1-13.
Contract Term
The initial one-year contract term shall begin on or about Aug. 1, 2018, with four option years to extend in increments of up to one year, for a total contract option term of five years.
Financial Impact
This contract will have a $35,000 estimated annual expenditure, with a total aggregate amount not to exceed $175,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters of the Public Works Department.