Title
Baggage Handling Controls System Design, Programming, and Integration Services Contract - RFA 25-025 - Amendment (Ordinance S-52339) - District 8
Description
Request to authorize the City Manager, or the City Manager's designee, to execute an amendment to Contract 162667 (Contract) with Brock Solutions US Systems LLC to extend the term of the Contract and add additional expenditures. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will be up to $500,000.
Report
Summary
The Contract provides technical support, including design, programming, and integration services, for the baggage handling system (BHS) architectural controls at Phoenix Sky Harbor International Airport. The Contract is critical for providing technical support of the BHS upper and lower control systems; evaluating system services, applications, and databases for security updates and maintenance; and providing software and system configurations and modifications.
On February 26, 2024, the Aviation Department issued a Request for Proposal for Baggage Handling Systems - Operations, Maintenance, Repair, and Controls System Design, Programming and Integration Services (RFP 24-0156). An extension of the term is necessary to ensure uninterrupted operation of the BHS while the City continues to address protests, litigation, and appeals processes related to the solicitation and the award of a new contract.
Contract Term
The Contract term expires on December 31, 2025. Upon approval, the Contract term will be extended through January 31, 2026, with an option to extend the term to July 31, 2026, or until a new contract begins, whichever occurs first.
Financial Impact
Additional funds in the amount of $500,000 will increase the cost of the contract to $940,000. Funds are available in the Aviation Department's operating budget.
Concurrence/Previous Council Action
Baggage Handling Controls System Design, Programming, and Integration Services Contract (Ordinance S-51560) on December 18, 2024.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Amber Williamson and the Aviation Department.