Title
Electronic Document Management System Software and Maintenance Contract - EXC 20-040- Amendment (Ordinance S-48741)
Description
Request to authorize the City Manager, or his designee, to execute amendment to contract 151011 with Hyland Software, Inc., to modify the scope of work and the extend contract term. Further request an amendment to indemnity and assumption of liability provisions of Phoenix Code section 42-18 and authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $525,900.
Report
Summary
This contract will provide professional services to the City to install and configure On Base Integration database software for integration with Salesforce Land Management System. Implementation will be focused on electronic mappings within the new Shape PHX planning and permitting system (Salesforce Land Management System). This request is to procure the API (application programming interface) licensing to integrate OnBase with SalesForce Land Management System. The On Base Integration for Salesforce Land Management System provides an intuitive way for users to access content and import documents directly from their screens. The systems must be integrated to provide access to plans, permits, and other business documents through the SalesForce Land Management System. Additional funds are required to cover the amendment and the new term of the contract. This software and configuration are necessary to allow for proper function of the Planning and Development Department's new Shape PHX planning and permitting electronic management system.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval the contract will be extended through September 30, 2027.
Financial Impact
Upon approval of $525,900 in additional funds, the revised aggregate value of the contract will not exceed $951,600.00. Development Services funds are available in the Planning and Development Department’s operating budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request: Electronic Document Management System Software & Maintenance, Contract 151011 Ordinance S-46005 on Sept. 18, 2019.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and Development Department.