Title
Digital Microwave Terminals - State of Arizona Cooperative Contract - ADSPO13-055848 (Ordinance S-46000)
Description
Request to authorize the City Manager, or his designee, to extend and add additional expenditures for Contract ADSPO13-055848 with Aviat US, Inc. in the amount of $600,000. The State of Arizona's procurement process was delayed, so until the State completes its new solicitation, additional funds are necessary to continue to provide critical operations under the existing State contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City of Phoenix operates an extensive microwave communications network, with equipment located at approximately 35 sites, providing communications coverage over 6,000 square miles. The microwave network is predominately used in support of public safety communications, including providing connectivity for more than 30,000 users of the Regional Wireless Cooperative radio communications network. This contract allows City departments, such as Information Technology Services, Police, and Fire, to purchase communication systems equipment such as digital microwave terminals, antennas, waveguides, connectors, and equipment training. This equipment is critical to the support of the region's public safety radio system.
This item has been reviewed and approved by the Information Technology Services Department.
Financial Impact
This contract was approved by City Council on Feb. 18, 2015, with an aggregate value of $6,000,000. Additional funds in the amount of $1,100,000 were approved by City Council on Sept. 18, 2018. With the $600,000 in additional funds, the contract's revised aggregate value is now $7,700,000 (including applicable taxes). Funds are available in various departments' budgets.
Contract Term
This request is to extend the contract term on a month-to-month basis for up to one year to allow time for the State of Arizona to complete a new solicitation which is currently in the evaluation phase.
Department
Responsible Department
This is submitted by City Manager Ed Zuercher and the Finance Department.