Title
HVAC Maintenance and Repair Services - Requirements Contract Recommendation - IFB 18-FMD-060 (Ordinance S-44312)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Adobe Energy Management, United Technologies, Inc., dba Uni-Tech, Artic Air Heating and Cooling, Inc., Service Pros Plumbing Heating and Cooling, Inc., Patriot Mechanical, LLC, Pueblo Mechanical and Controls, Inc., HACI Services, LLC, Chiller Services, Inc., Sysko Services, Inc., and Trane U.S., Inc., to provide Heating, Ventilating, and Air-conditioning (HVAC) maintenance and repair services on an as-needed basis in an amount not to exceed $4,525,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
These contracts will be used for equipment diagnostics, repairs, installation and preventative maintenance services to over 600 City facilities maintained by the Public Works Department. The services will be used as needed and are necessary to maintain functional operation and longevity of existing HVAC systems for various customer departments, including but not limited to Fire, Police, Parks and Recreation, Library, Water Services, Human Services, and Information Technology Services.
Procurement Results
An Invitation for Bid was conducted in accordance with Administrative Regulation 3.10. There were 13 offers received by the Public Works Procurement Division on Jan. 24, 2018. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required goods and/or services. The offers submitted by Adobe Energy Management, United Technologies, Inc., dba Uni-Tech, Artic Air Heating and Cooling, Inc., Service Pros Plumbing Heating and Cooling, Inc., Patriot Mechanical, LLC, Pueblo Mechanical and Controls, Inc., HACI Services, LLC, Chiller Services, Inc., Sysko Services, Inc., and Trane U.S., Inc., are deemed to be fair and reasonable based on the market and previous contract pricing.
Contract Term
The initial contract term is one year and shall begin on or about July 1, 2018, and end on June 30, 2019. Provisions of the contract include an option to extend the term up to four years, in one-year increments, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate value of the contracts will not exceed $4,525,000 (including applicable taxes), with an estimated annual expenditure of $905,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.