Title
Security and Access Control Project Professional Services Contract - Amendment (Ordinance S-49157)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures for the Security and Access Control Project professional services contract with LSW Engineers, Inc., Contract 153638, and for an additional one-year extension of the contract term. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1,055,166.
Report
Summary
The Public Works Department manages the Security and Access Control Systems (SAC) to maintain Citywide facilities and critical infrastructure sites. LSW Engineers, Inc. provides professional consulting services required by the City to support implementation of the Citywide SAC project. Public Works requests additional expenditures to the contract with LSW Engineers, Inc. for continued technical assistance, site inspections, quality assurance, and vendor performance of the project specifications for the SAC replacement project. The technical assistance provided by LSW Engineers, Inc. includes oversight of implementation contractor performance, performing site inspections, reviewing close-out documentation and verifying the operability of the new SAC system before the project's completion. The request for additional expenditures and a one-year contract extension are needed to manage additional locations included in the project scope along with the delays and increased costs resulting from the global pandemic's disruptive impact on industry supply chains. The additional expenditures and contract extension are essential to maintain successful implementation of citywide facilities identified in the SAC project. The project sites include 100 W. Washington St. building, Personal Protective Equipment Warehouse, Office of Accountability and Transparency, turnstile installations at Calvin C. Goode and Phoenix City Hall; and the Water Services Department. Including the new sites, the SAC Project covers approximately 260 City facilities.
Procurement Information
The Qualified Vendor List (QVL) for Security Contract Information was approved by City Council in July 1, 2018. LSW Engineers, Inc. was one of the awarded vendors and was selected from the QVL.
Contract Term
The initial three-year contract term started on or about Nov. 1, 2020, with two option years to be exercised in increments of up to one year, with a contract end date of Oct. 31, 2025. Public Works is seeking an additional contract extension year, with a revised contract end date of Oct. 31, 2026.
Financial Impact
The initial authorization for this agreement was for an expenditure not-to-exceed $509,207. This request will increase the authorization of the agreement by an additional $1,055,166, for a new total not-to-exceed agreement value of $1,564,373. Funds are available in the Office of Accountability and Transparency and Finance Department's operating budgets, and in the Capital Improvement Program budgets for the Phoenix Convention Center, Water Services and Public Works departments.
Concurrence/Previous Council Action
The City Council approved Contract 153638 with LSW Engineers, Inc. (Ordinance S-47027) on Oct. 21, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.