Title
Athletic Field Markings - Request for Award (Ordinance S-49511)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with VP Construction Services, LLC dba Sport Lines to provide field lining services for the outdoor fields for youth and adult sports tournaments and leagues, in an amount not to exceed $500,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Parks and Recreation Department staff utilizes athletic field marking services to line outdoor fields for sports activities. The fields require continued lining maintenance for ongoing tournaments and league play throughout the City for youth and adult sports including soccer, softball and specialty sports.
Approximately 80 to 90 percent of contract expenses are for field lining services at the Reach 11 Sports Complex. Reach 11 offers 24 to 26 tournaments each year for sports activities such as soccer, lacrosse and Ultimate Frisbee. A different tournament is held each weekend from September to the end of April, and each organization/promoter requires a different field layout for field lining. It is imperative to each tournament that each field is painted to the correct size/layout (full-size or half fields, dependent on the age group of the activity). It is not uncommon for some tournaments to have up to five different-sized fields that require specific line markings.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as the result of an approved Determination Memo citing Sole Source. VP Construction Services, LLC dba Sport Lines is the only provider servicing the Phoenix area.
Contract Term
The initial five-year contract term will begin on or about March 1, 2023, with five additional one-year options to extend for a total contract term of up to 10 years.
Financial Impact
The aggregate contract value will not exceed $500,000, including applicable taxes. Funds are available in the Parks and Recreation Department's budget. Contract expenditures for lining services at Reach 11 are recouped through permit fees and deposited into a restricted fund for Reach 11 use only.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and Recreation Department.