Title
Office Supplies Contract (Ordinance S-46367)
Description
Request to authorize the City Manager, or his designee, to access the State of Arizona Cooperative Contract ADSPO15-088800 and to enter into a contract with Wist Office Products to purchase office supplies for all City departments in an aggregate amount not to exceed $6,500,000 over a five-year period. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
This contract will be used to purchase office supplies for all City departments. This contract was awarded using a competitive process consistent with the City’s procurement process set forth in Phoenix City Code chapter 43. The City will receive greater discount percentages for highly purchased office supply items under the State of Arizona Cooperative contract compared to the previous agreement. The primary departments using this contract are Police, Fire, Water Services, Aviation, Library, Human Services, Parks and Recreation, Planning and Development, Public Works, and Street Transportation. Approximately 30 percent of the contract is used by enterprise funds.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, chapter 43. By utilizing the State of Oregon's National Association of State Procurement Officials Master Agreement, the City benefits from the NASPO cooperative contract rates adopted through the State of Arizona.
Contract Term
The five-year contract term shall begin on or about April 1, 2020.
Financial Impact
The aggregate five-year contract value shall not exceed $6,500,000, or approximately $1,300,000 annually. Funds are available in all City departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.