Title
Legal Processing, Notary, and Related Services Requirements Contract - COOP 21-035 (Ordinance S-47923)
Description
Request to authorize the City Manager, or his designee, to enter into cooperative participating agreements with First Legal Network, LLC, Nationwide Legal Services, LLC, and On the Run Legal Solutions, LLC, to purchase legal processing, notary, and related services for citywide use. A cooperative contract was established by the State of Arizona under solicitation number BPM002577. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $350,000.
Report
Summary
The City of Phoenix needs contracts with multiple vendors who can provide legal processing, notary, and related services in order to support all City Departments. These services are used by various departments citywide, but primarily by the Neighborhood Services Department and the Law Department to deliver a wide array of legal notices to residents and businesses. Notices include construction violations, investigations, court proceedings for both in-state and out-of-state addresses, public notices, notary services, court filings, and complete processing services.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contracts were awarded through a competitive process, consistent with the City's procurement process, as set forth in the Phoenix City Code, Chapter 43. The contracts cover the purchase of legal processing, notary, and related services as required by the City and were awarded Aug. 1, 2020. Upon City Council approval of this item, purchasing agreements incorporating the City’s terms and conditions will be fully executed between the referenced vendors and the City.
An established best practice in government procurement, Cooperative Agreements provide extensive benefits to procurement officials by leveraging volume purchasing for maximum cost benefit and ensuring best value.
The Assistant Finance Director recommends that agreements with First Legal Network, LLC, Nationwide Legal Services, LLC, and On the Run Legal Solutions, LLC be accepted.
Contract Term
The five-year contract term will begin on or about Sept. 20, 2021.
Financial Impact
The aggregate contract value will not exceed $350,000. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.