Title
Automatic Gates - Maintenance and Repair Contract - IFB 23-098 - Request for Award (Ordinance S-50062)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Phoenix Fence Company to provide automatic gate supplies, maintenance, and repair for citywide departments. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $2,500,000.
Report
Summary
This contract will provide repair, maintenance, and supplies for automatic gates for citywide departments. The City of Phoenix depends on gates in its daily operation and security of functions. Based on past usage of the previous contract, the Fire, Parks and Recreation, Phoenix Convention Center, Public Works, and Water Services departments are expected to utilize this contract more frequently.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
One vendor submitted a bid deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Selected Bidder
Phoenix Fence Company
Contract Term
The contract will begin on or about July 15, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $2,500,000 for the five-year aggregate term. Funding is available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.