Title
Exercise Options for Current Contract 144152 with U.S. Digital Designs (USDD) for Fire Station Alerting Systems Equipment (Ordinance S-43990)
Description
Request authorization for the City Manager, or his designee, to exercise the remaining option years for contract 144152 with US Digital Designs (USDD) for fire station alerting system equipment for the Phoenix Fire Department and regional Computer Aided Dispatching (CAD) partners. Authorization is also requested for the City Controller to disburse the necessary funds not to exceed $6 million.
Report
Summary
Fire station alerting equipment, sometimes referred to as "station alerting packages" refers to the equipment in fire stations that notifies firefighters on shift that they are being dispatched on an emergency call. This equipment is installed in all Phoenix fire stations and all Valley fire stations participating in the regional CAD system. The equipment and maintenance is proprietary.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as USDD is the sole provider of the equipment and associated maintenance.
Contract Term
This request is to exercise the remaining contract option years and receive additional payment authority to fund the remaining years through the term of the contract ending on Dec. 8, 2021.
Financial Impact
The remaining contract option years through Dec. 8, 2021 shall not exceed $6 million. Funds for this contract are included in the Fire Department's operating budget. Regional partners reimburse the City of Phoenix for all purchases associated with their jurisdictions.
Concurrence/Previous Council Action
This item was approved by City Council on Nov. 15, 2015.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Fire Department.