Title
HVAC Maintenance, Repair, and Replacement Services - Requirements Contract (Ordinance S-46054)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Artic Air Heating & Cooling, Inc., Boyjin Development, LLC, HACI Service, LLC, Service Pros Plumbing, Heating & Cooling, Inc., TD Industries, Inc., and United Technologies, Inc. dba UNI-TECH to provide heating, ventilation, and air conditioning (HVAC) maintenance, repair, and replacement services. The total aggregate amount is $7,425,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Contractors awarded will provide the City with full service HVAC maintenance and repairs, duct design, installation, and fabrication services at various City facilities. The contracts will be used by the Phoenix Convention Center, Aviation and Public Works departments.
Procurement Information
Invitation for Bids (IFB) 20-FMD-009 was conducted in accordance with Administrative Regulation 3.10. On July 3, 2019, the solicitation was posted on the City’s website. The Public Works Department received offers from 12 bidders on July 24, 2019. Six groups were identified in the bid submittal. Groups 1 and 4: full service maintenance and repairs on commercial and industrial HVAC equipment for multiple departments; Groups 2 and 5: full service maintenance and repairs on residential HVAC equipment for multiple departments; and Groups 3 and 6: duct design, installation and fabrication for multiple departments. The offers were evaluated based on price, responsiveness to specifications, and responsibility to provide the required goods and services. Six vendors are recommended for award.
See Attachment A for the Award Recommendation for Groups 1-6.
Contract Term
The initial one-year term shall begin on or about Nov. 1, 2019, with four options to extend in increments of up to one year, for a total contract option term of five years.
Financial Impact
This contract will have a $1,485,000 estimated annual expenditure, with a total aggregate amount of $7,425,000 over the life of the contract. Funds are available in the Phoenix Convention Center, Aviation, and Public Works departments budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich, Assistant City Manager Milton Dohoney, Jr., Deputy City Manager Karen Peters, and the Phoenix Convention Center, Aviation, and Public Works departments.