Title
IT Consulting and Programming Services - RFP 63-0026 - Amendment (Ordinance S-48652)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 145512 with CyberTech Systems and Software, Inc., to provide additional funding and time to the contract. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures included in this amendment will not exceed $715,000.
Report
Summary
The purpose of this amendment is to provide the necessary time to explore other options and complete the solicitation process for a new contract. The amendment will allow the continued use of three IT contract programmers to support critical business applications, and to provide programming support for several other functions. The request to extend the term and for additional funding is required to continue to provide contracted information technology programmers who have an in-depth knowledge of Street Transportation's applications, including an IT consultant dedicated to working on T2050 projects. A month-to-month agreement is requested for up to one year with CyberTech Systems and Software, Inc.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
This amendment will extend the end date of the contract term, on a month-to-month basis from June 30, 2022 through June 30, 2023.
Financial Impact
The initial authorization for Contract 145512 was for an expenditure not-to-exceed $2.5 million. An amendment increased the authorization for the contract by $1,192,000. This amendment will increase the authorization for the contract by an additional $715,000, for a new total not-to-exceed contract value of $4,407,000.
Funding for this amendment is available in the Street Transportation Department's budget.
Concurrence/Previous Council Action
The City Council approved:
- IT Consulting and Programming Services Contract 145512 (Ordinance S-43571) on May 31, 2017;
- IT Consulting and Programming Services Contract 145512 - Amendment (Ordinance S-43988) on Oct. 18, 2017.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.