Title
Fleet Vehicle Towing - Contract Recommendation (Ordinance S-48566)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with: First Class Automotive Transport, LLC; Professional Towing & Recovery, LLC; Quik Pik, LLC; and TnT Towing & Transport, LLC, for fleet towing services. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate value of the contracts will not exceed $2,641,230.
Report
Summary
The Public Works, Aviation, and Public Transit departments request approval to use these contractors to provide towing services for City-owned vehicles, including buses. The contractor shall provide all materials, equipment, travel, and personnel. Towing services play a critical role in the timely response to vehicle breakdowns. Under this contract, contractors must provide Citywide towing services for light, medium, and heavy-duty vehicles and public transit buses. These contractors must sustain three shifts, covering 24 hours a day for seven days a week.
Procurement Information
Invitation for Bid (IFB) 22-FSD-041 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department reached out to 145 vendors, and there were four offers received. The bids were evaluated for responsibility and responsiveness under the specifications, with the vendors below recommended for award:
Light-Duty Vehicle Tow:
First Class Automotive Transport: $73
TnT Towing & Transport: $75
Professional Towing & Recovery: $100
Quik Pik: $108
Medium-Duty Vehicle Tow:
TnT Towing & Transport: $110
Quik Pik: $168
Professional Towing & Recovery: $195
First Class Automotive Transport: $330
Heavy-Duty Vehicle Tow:
TnT Towing & Transport: $150
Quik Pik: $228
First Class Automotive Transport: $330
Professional Towing & Recovery: $525
Public Transit Bus Tow:
TnT Towing & Transport: $150
First Class Automotive Transport: $330
Professional Towing & Recovery: $450
Quik Pik: no bid
Contract Term
Each contract will begin on or about June 1, 2022 for an initial one-year term, with four option years to be exercised in increments of up to one-year, which allows for a total contract term of five years.
Financial Impact
These contracts will have an estimated annual expenditure of $528,246, with an aggregate value of $2,641,230 over the life of the contracts.
Funding is available in the Public Transit, Aviation and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Aviation, Public Transit and Public Works departments.