Title
Contract for Classification and Compensation Study (Ordinance S-47375)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Kaneko and Krammer Corp. dba Koff & Associates, Inc. to provide Classification and Compensation Study services in an amount not to exceed $775,000 over a five-year period. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Classification and Compensation Study agreement is needed to assess the City’s current compensation and classification structure, conduct job analyses to support classification specifications revisions, review minimum qualifications to facilitate recruitment of talent, identify paths for career progression, conduct a comprehensive internal and external comparability study, and recommend revisions for compensation.
Deliverables are divided into two Phases. Phase One, Classification includes studying all job classifications, reviewing job architecture to ensure alignment of employees with specific jobs based on requirements, competencies and responsibilities; and, creating a career path resource. Phase Two, Compensation includes benchmarking and alignment of salary structures.
Procurement Information
RFP HR 20-111 was conducted in accordance with Administrative Regulation 3.10. The Human Resources Department received nine responsive proposals. The Notice of Solicitation was emailed to 479 vendor emails registered in ProcurePHX. The offers were scored on the following criteria: Qualifications and Experience (400 points), Method of Approach (350 points) and Price (250 points). Evaluation occurred by a five-person panel. The evaluation committee determined that three offers were within the competitive range, and those offerors participated in Finalists Interviews and Best and Final Offers (BAFO) process. It was the consensus of the evaluation committee to recommend awarding the contract to Kaneko and Krammer Corp. dba Koff & Associates, Inc.
The following are the scores:
Koff & Associates, Inc. 808.49
Mercer (US) Inc. 723.49
The Segal Company (Western States), Inc. 679.17
Public Sector Personnel Consultants, Inc. 606.88
Gallagher Benefit Services, Inc. 603.20
HR Know, LLC 587.50
MGT of America Consulting, LLC 391.06
Evergreen Solutions, LLC 334.84
Cooperative Personnel Services dba CPS HR 309.84
The Human Resources Director recommends the offer from Koff & Associates, Inc. be accepted as the highest-scored, responsive, and responsible offeror.
Contract Term
The five-year contract shall begin on or about March 17, 2021.
Financial Impact
The aggregate five-year contract value for these services shall not exceed $775,000. Funds are available in the Human Resources Department budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone and the Human Resources Department.