Title
Safety and Non-Safety Uniforms, Accessories, and Related Services - IFB 20-057- Letter of Agreement (Ordinance S-52366) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into Letters of Agreement to reinstate the terms and conditions for the following contracts: International Textile Traders, Inc. dba Arizona Uniform & Apparel (152936); Ritz Safety LLC (152935); and Tyndale Company, Inc. (152939). These contracts will continue to provide safety and non-safety uniforms, accessories, and related services for Citywide use. Request to continue using funds previously approved via Ordinances S-46906 and S-51387. The additional expenditures will not exceed $500,000. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The purpose of the Letters of Agreement is to continue to provide safety and non-safety related uniforms to employees across various Citywide departments. Administrative Regulation 2.71 authorizes the provision for safety and non-safety City-issued uniforms to employees in designated departments. These uniforms are intended for staff who interact with the public, work in environments with health or safety considerations and/or operate in a shop or field settings.
The awarded contracts supply a range of uniform items, including shirts, pants, hats, jackets, arc-rated gear, and high-visibility reflective apparel. These items support employees across various departments such as Aviation, Housing, Parks and Recreation, Phoenix Conventions Center, Public Works, Street Maintenance and Water Services in performing their assigned duties and ensuring adequate service coverage and capacity. City staff will select the most cost-effective contract available to meet their operational needs whenever feasible.
The Letters of Agreement are required to provide the various Citywide departments these services until March 31, 2026, as needed.
Contract Term
The term of the Letters of Agreement will begin on or about October 30, 2025, and expire on December 31, 2025, with a three-month option to extend through March 31, 2026.
Financial Impact
Upon approval of $500,000 in additional funds, the revised aggregate value of the contracts will not exceed $6,042,570. Funds are available in the various departments' operating budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Safety and Non-Safety Uniforms, Accessories, and Related Services (Citywide), Contracts 152935, 152936, 152937, 152938, 152939, and 152940 (Ordinance S-46906) on September 2, 2020.
- Safety and Non-Safety Uniforms, Accessories, and Related Services (Citywide), Contracts 152935, 152936, 152937, 152938, 152939, and 152940 (Ordinance S-51387) on November 13, 2024.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.