Title
Purchase Theatrical Spotlights (Ordinance S-46447)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Barbizon Light of the Rockies Inc. to provide Theatrical Spotlights for the historic Orpheum Theatre and Symphony Hall. This is a one-time purchase and the aggregate value of the contract will not exceed $102,902. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This purchase replaces spotlights used in the Orpheum Theatre and Symphony Hall for stage performances. These are manually operated lights used to "spotlight" performers as they move about the stage either as choreographed or in reaction to spontaneous movements. The present equipment was purchased in 1997 for the Orpheum Theatre and 1985 for Symphony Hall. These units have become outdated and require excessive maintenance when parts can be found. This equipment has experienced excessive downtime over the past five years, impacting our production capabilities. Manually operated spotlights are a standard fixture in theatrical venues.
Procurement Information
IFB 19-012 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the Phoenix Convention Center Department (PCCD) Financial and Procurement Services section on Jan. 17, 2020. The offers were evaluated based on price, responsiveness to specifications, and responsibility to provide required materials. The offer from Barbizon Light of the Rockies was deemed to be fair and reasonable.
The Offers are as follows (excluding taxes)
Barbizon Light of the Rockies $94,752.60
Clearwing Systems Integration, LLC. $106,189.00
Contract Term
The one-time purchase will begin on or about May 31, 2020.
Financial Impact
The aggregate value will not exceed $102,902 including tax. Funds are available in the Phoenix Convention Center Department's budget.
Location
Orpheum Theatre, 203 W. Adams St. and Symphony Hall, 75 N. 2nd St.
Council District: 7
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.