Title
Concrete Services - Contract Recommendation (Ordinance S-46964)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Lincoln Constructors, Inc.; All State Specialist, LLC; Engineering and Construction Company, LLC; and Degan Construction, LLC for concrete services to be used on an as-needed basis. The total aggregate amount is $3,750,000 over the life of the contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for concrete projects and services for various City locations. These projects include concrete pads for tables and benches, Americans with Disabilities Act (ADA) accessible sidewalks, ADA ramps, light pole bases, valley gutters, and other concrete services. The Aviation Department is responsible for concrete projects at Phoenix Sky Harbor International Airport, Deer Valley Airport, and Goodyear Airport. These airport projects include services on both landside and airside.
Procurement Information
Invitation for Bid 21-FMD-012 was conducted in accordance with Administrative Regulation 3.10. Eleven offers were received by the Public Works Department Procurement Services on July 22, 2020. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offers submitted by Lincoln Constructors, Inc.; All State Specialist, LLC; Engineering and Construction Company, LLC; and Degan Construction, LLC were deemed to be fair and reasonable.
Group A - Total for requested services at all City-owned, non-Aviation properties for concrete services:
All State Specialist, LLC: $2,879,020 bid total
Lincoln Constructors, Inc.: $3,408,270 bid total
Group B - Total for requested services at all Aviation properties for concrete services:
Engineering and Construction Company, LLC: $3,308,250 bid total
Degan Construction, LLC: $3,949,450 bid total
Contract Term
The initial one-year contract term will begin on or about Dec. 1, 2020, with four option years to extend in increments of up to one year, for a total contract term of five years.
Financial Impact
The aggregate value of the contracts including all option years is $3,750,000, including all applicable taxes, with an estimated annual expenditure of $750,000. Funds are available in the Aviation and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Aviation and Public Works departments.