Title
Aviation Sustainability On-Call Services for Fiscal Years 2018-19 and 2019-20 (Ordinance S-44931)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the five consultants listed below to provide Sustainability On-Call Services for the Aviation Department. Further request to authorize the execution of amendments to the agreements as necessary within the City Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for the services will not exceed $300,000 for each agreement. The total fee for all services will not exceed $1.5 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing On-Call Sustainability Services that include, but are not limited to: training staff or analyzing various “green building” design and construction standards and other technical subject matters, such as innovative technology research and recommendations, energy conservation analyses, renewable energy development, credits and analyses of impacts to airport operation, resource use benchmarking inventories and reducing planning and implementation, and technical reviews and reporting. Other services include sustainability program implementation, airport carbon accreditation data and application development, and FAA environmental grant applications at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). Consistent with A.R.S. title 34, the City will not release the scores of proposers until an agreement has been awarded. Nine firms submitted proposals and are listed below:
Selected Firms
Rank 1: Mead and Hunt
Rank 2: C&S Companies, Inc. ***withdrew from further consideration***
Rank 3: Gresham, Smith and Partners
Rank 4: Burns and McDonnell Engineering Company, Inc.
Rank 5: AECOM Technical Services, Inc.
Rank 6: LSW Engineers Arizona, Incorporated
Additional Proposers
Rank 7: NV 5, Inc.
Rank 8: IMEG Corporation
Rank 9: Commissioning Concepts, Inc.
Contract Term
The term of each agreement is two years or up to $300,000, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the On-Call consultants will not exceed $300,000, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $1.5 million.
Funding is available in the Aviation Department’s Capital Improvement Program and Operating budgets. The Budget and Research Department will review and approve funding availability prior to the issuance of any On-Call task order. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Deanna Jonovich and Mario Paniagua, the Aviation Department, and the City Engineer.