Title
Northern Avenue Sewer Relief - Engineering Services - WS90500316 (Ordinance S-52816) - Districts 1 & 5
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Consor North America, Inc. to provide Engineering Services that include study, design, and possible construction administration and inspection (CA&I) services for the Northern Avenue Sewer Relief project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1,291,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. Further request that the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to review and manage the capacity of Phoenix’s wastewater collection system to avoid sanitary sewer overflows. Managing capacity is a basic tenet of the City’s Capacity Management, Operations, and Maintenance Program. The primary trigger for identifying capacity concerns is when the City’s sanitary sewer model indicates that sewer segments are flowing at or above 80 percent of the maximum capacity during peak dry weather conditions.
Consor North America's services include, but are not limited to: conducting a corridor and alignment study for the Relief Sewer Project; presenting the recommended results to the City for discussion and selection; performing a sewer capacity analysis; determining and assisting in obtaining any required easements and licenses; coordinating with the City of Phoenix Real Estate Division; performing data collection and field survey; performing utility investigations and coordination to prevent conflicts with final design; performing detailed geotechnical investigations; providing public information services; preparing design concept report and design documents including technical specifications, special provisions, and drawings for constructing the Relief Sewer Project; preparing preliminary and final construction cost estimates; preparing project schedules and holding progress meetings and workshops; coordinating with the City of Phoenix Street Transportation Department and other outside agencies; assisting City as needed in any required environmental, cultural surveys, and in obtaining any required local, county, state, or national permits and approvals; providing bid phase assistance including answering bidder questions and preparing addenda; and conducting bid evaluation and making recommendations to the City on acceptance of the lowest responsive, responsible bidder.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received, including the scoring results until, an agreement is awarded. Four firms submitted proposals and are listed below.
Selected Firm
Rank 1: Consor North America, Inc.
Additional Proposers
Rank 2: Entellus, Inc.
Rank 3: Strand Associates, Inc.
Rank 4: Burgess & Niple, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Consor North America, Inc. will not exceed $1,291,000, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to the agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Northern Avenue and North 35th Avenue
Council Districts: 1 and 5
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer, Deputy City Manager Amber Williamson, the Water Services Department and the City Engineer.