Title
Request to Amend Agreements with Joshua Weiner, dba Flowcus to Change Funding Source (Ordinance S-50705)
Description
Request to authorize the City Manager, or his designee, to amend contract funding artwork design (Agreement 155748) and fabrication and installation (Agreement 157842) with Joshua Weiner, dba Flowcus, from Community Development Block Grant (CDBG) entitlement to Housing Department’s Affordable Housing Funds. Authorization is also requested for the City Controller to disburse all funds for the life of this contract. There is no impact to the General Fund.
Report
Summary
The amendments to replace the funding source for the Eastlake Park Streetscape Arts Project’s design and fabrication and installation services are necessary subsequent to a lack of required approvals from the Department of Housing and Urban Development (HUD) for the release of CDBG funds. This public arts project supports the adjacent Edison-Eastlake Choice Neighborhoods grant activities.
In October 2021, a design contract with Flowcus for an amount not to exceed $19,000 was approved by City Council. In June of 2022, City Council approved the execution of a fabrication and installation agreement for an amount not to exceed $250,000 with the same contractor. Following this action, staff worked with the owners of the two prominent site locations to finalize the exact placement of the public artwork. Due to the delay in finalizing the locations, work under the contract could not begin when originally planned.
The change in funding from CDBG to Affordable Housing Funds will have no impact on the project’s budget.
Financial Impact
The aggregate contracts' value will not exceed $269,000. Funding is available in the Housing Department's Affordable Housing Funds. Payments may be made up to agreement limits, which may extend past the agreement termination. There is no impact to the General Fund.
Concurrence/Previous Council Action
- On Oct. 27, 2021, the design agreement with Flowcus was approved by City Council.
- On June 1, 2022, the Community and Cultural Investment Subcommittee recommended City Council approval to enter into contract with Joshua Weiner, dba Flowcus, by a 4-0 vote.
- On June 15, 2022, City Council approved entering into contract with Joshua Weiner, dba Flowcus.
- On Jan. 25, 2023, City Council approved an updated contract term with Joshua Weiner, dba Flowcus.
- On Nov. 1, 2023, City Council approved an updated contract term with Joshua Weiner, dba Flowcus.
Location
Southwest corner of 16th and Washington streets, and southwest corner of 16th and Jefferson streets
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing and Neighborhood Services departments.