Title
Preventative Health Medical Equipment and Supplies - IFB-22-EDU-74 (Ordinance S-49782)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with e3 Diagnostics, Inc., School Health Corporation, and Touchdown Sportswear & Promotions LLC to provide preventative health medical equipment and supplies to the City of Phoenix Head Start Birth to Five Program and the Phoenix Fire Department Health and Wellness Center. The aggregate value of all contracts will not exceed $1,256,000. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Head Start programs prepare America’s most vulnerable young children to succeed in school and in life beyond school. To achieve this, Head Start programs deliver services to children and families in core areas of early learning, family well-being and health while engaging parents as partners every step of the way. The program has an ongoing need to provide medical screenings to children enrolled in the program to meet the “Child Health Status and Care” Performance Standards outlined by the Office of Head Start.
The Phoenix Fire Department Health & Wellness Center performs annual hearing tests on public safety firefighters and police officers as part of their National Fire Protection Agency and OSHA required physical exams. This testing requires calibration, maintenance and repair of audiometer testing equipment to ensure equipment is working properly and safely.
Procurement Information
Invitation for Bid IFB-22-EDU-74 was conducted in accordance with City of Phoenix Administrative Regulation 3.10.
Five bids were received on April 7, 2023. Three were deemed responsive and responsible to the solicitation requirements. The procurement officer evaluated the offers using a pass/fail evaluation matrix under the following criteria:
- Company history and relevant background.
- Products offered.
- Fee Schedule.
- Reference checks with positive results.
- No active exclusions found on the System for Award Management database.
- In good standing with the Arizona Corporation Commission.
The following offerors met all solicitation criteria and are recommended for award:
- e3 Diagnostics, Inc.
- School Health Corporation
- Touchdown Sportswear & Promotions LLC
Contract Term
The term for the contracts will begin on or about June 1, 2023, for a five-year term with no options to extend.
Financial Impact
Expenditures shall not exceed $1,256,000 over the life of all contracts. Funding for Head Start is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families. Funding for the Fire Department is available from the Fire Health and Wellness Center. No additional General Funds are required.
Concurrence/Previous Council Action
On Jan. 9, 2023, the Head Start Birth to Five Policy Council approved the request to release Preventative Health Medical Equipment and Supplies Invitation for Bid.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays, Deputy City Manager Gina Montes, and the Human Services and Fire departments.