Title
Applicant Agreement with Department of Emergency and Military Affairs for Palm Lane Storm Drain Mitigation Project
Description
This report requests the Transportation, Infrastructure and Innovation Subcommittee recommend City Council approval of an Applicant Agreement with the Arizona Department of Emergency and Military Affairs for the Palm Lane Storm Drain Mitigation Project.
THIS ITEM IS FOR CONSENT ACTION.
Report
The purpose of this Applicant Agreement is to specify the rights and responsibilities of Arizona Department of Emergency and Military Affairs (Arizona DEMA) in administering distribution of 2017 Flood Mitigation Assistance (FMA) Program funds to the City of Phoenix (as the Subrecipient), as well as the rights and responsibilities of the City as the recipient of these funds.
The Fiscal Year (FY) 2017 FMA program covers allowable, eligible costs incurred during the time period outlined in the Applicant Agreement. Based on Arizona DEMA's award letter in April 2019, Arizona DEMA will provide the City with $1,597,234 for approved expenditures for services, supplies and equipment, as referenced in its 2015 Hazard Mitigation Assistance Guidance. The City will provide Arizona DEMA with complete documentation of all expenditures of funds provided under this Applicant Agreement as soon as such documentation becomes available to the City. The City will provide all necessary financial and managerial resources to meet the terms and conditions of receiving funds under this Applicant Agreement.
The City and the Flood Control District of Maricopa County (FCDMC) agreed to construct the Palm Lane Storm Drain and to split the project costs 50/50 between the City and the FCDMC. The project consists of constructing a storm drain along Palm Lane between 28th Street and 31st Street. The City is the lead agency for project development and implementation.
To take advantage of an opportunity for additional funding to reduce local and regional costs of the project, the City applied for grant funding through the Federal Emergency Management Agency FMA program, administered by the Arizona DEMA. The project was successful in the grant process and was awarded $1,597,234 in Spring 2019 and the remaining local share will be split equally between the City and FCDMC.
Financial Impact
The Arizona DEMA / FEMA FMA Grant is providing $1,597,234 and the remaining amount of $571,126 will be split 50/50 between the City and FCDMC.
Concurrence/Previous Council Action
- The City Council approved the IGA with the FCDMC for this project on April 20, 2016 (Ordinance S-42476).
- The Transportation and Infrastructure Subcommittee recommended City Council approval of the submission of a DEMA grant application and entering into an intergovernmental agreement with the FCDMC for this project by a vote of 4-0 at its May 9, 2017 meeting.
- The City Council approved submission of a Arizona DEMA grant application and entering into an intergovernmental agreement with the FCDMC for the revised project scope and budget on June 21, 2017 (Ordinance S-43645).
Location
Palm Lane between 28th and 31st streets.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Street Transportation and Public Works departments.