Title
Evaporative Cooler Maintenance and Repair Services - Amendment (Ordinance S-50860)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 150870 with Comfort Systems USA Southwest, Inc. to provide additional funding for Evaporative Cooler Maintenance and Repair Services. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures included in the amendment will not exceed $188,000.
Report
Summary
The contractor is responsible for performing preventative maintenance, cleaning, providing replacement parts, routine and emergency repair of evaporative cooler units, and for all controls associated with the cooler operation.
Additional pay authority is requested due to higher than normal expenditures related to equipment breakdowns caused by sustained high temperatures in 2023.
Contract Term
The contract expiration date is Sept. 30, 2024 and has no option years remaining.
Financial Impact
The initial authorization for the contract was for an amount not to exceed $1,375,000. The additional funds approved by previous City Council action increased the not-to-exceed amount to $1,635,000. This amendment will increase the authorization for the contract by an additional $188,000, for a new amount not-to-exceed $1,823,000. Funding for this amendment is available in the Public Works Department operating budget.
Concurrence/Previous Council Action
The City Council previously approved Evaporative Cooler Maintenance and Repair Services Contract 150870 (Ordinance S-45926) on Oct. 1, 2019. The City Council approved additional funding for (Ordinance S-49868) on June 14, 2023.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.