Title
(CONTINUED FROM JULY 1, 2024) - Advanced Water Purification Feasibility Study - Professional Services - WS85700103 and WS90700059 (Ordinance S-51146)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with three consultants listed below to provide Professional Services that include assessment, study, program management, and project management services for the Advanced Water Purification Feasibility Study project. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for all services will not exceed $2 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to proactively search for sustainable measures to secure safe, reliable, and long-term drinking water supplies for its customers.
The Professional consultants services include, but are not limited to: Package 1: Advanced Water Purification Permitting Strategy, Source Water Characterization, and Pilot/Demonstration Facility Planning; Package 2: 91st Avenue Advanced Water Purification Facility Feasibility Study; and Package 3: Hydraulic and Water Quality Modeling and Interconnect Evaluation. The services include, but are not limited to; hold progress meetings and workshops as needed to complete the work, attend other project related progress meetings as needed, actively coordinate and communicate with City staff for all related activities, coordination with other City departments, municipalities, regulators, or other jurisdictions, prepare a draft report for review, present the recommendations made in the draft report, prepare final report, prepare a final executive summary and assist with the City's public outreach effort as needed.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received, including the scoring results, until an agreement is awarded. Eight firms submitted proposals and are listed below:
Package 1 Selected Firm
Rank 1: Brown and Caldwell, Inc.
Package 1 Additional Proposers
Rank 2: Carollo Engineers, Inc.
Rank 3: Hazen and Sawyer, P.C.
Rank 4: Stantec Consulting Services, Inc.
Rank 5: Garver LLC
Package 2 Selected Firm
Rank 1: Carollo Engineers, Inc.
Package 2 Additional Proposers
Rank 2: Brown and Caldwell, Inc.
Rank 3: Hazen and Sawyer, P.C.
Rank 4: Stantec Consulting Services, Inc.
Package 3 Selected Firm
Rank 1: Black & Veatch Corporation
Package 3 Additional Proposers
Rank 2: Wilson Engineers LLC
Rank 3: Brown and Caldwell, Inc.
Rank 4: Carollo Engineers, Inc.
Rank 5: HDR Engineering, Inc.
Contract Term
The term of each agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the consultants will not exceed: Package 1 - $550,000 for Brown and Caldwell, Inc., Package 2 - $700,000 for Carollo Engineers, Inc. and Package 3 - $750,000 for Black & Veatch Corporation. The total fee for all services will not exceed $2 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Inger Erickson, the Water Services Department and the City Engineer.