Title
Exhaust System Maintenance Agreement (Ordinance S-48656)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with K.M. Facility Services, LLC, to provide exhaust system maintenance and repair services at the solid waste transfer stations on an as-needed basis. Further request to authorize the City Controller to disburse all funds related to the item. The total value of the agreement will not exceed $250,000.
Report
Summary
The Public Works Department is responsible for maintenance and repairs of the exhaust systems at the solid waste transfer stations. This service is necessary to ensure the rooftop exhaust fans at the 27th Avenue and North Gateway Transfer Stations are clean and in proper working order. These critical systems provide proper ventilation at these locations for the health and safety of employees and the public. Maintaining these systems also helps minimize equipment failure, costly repairs, and an unsafe work environment at these facilities.
Procurement Information
Invitation for Bid 23-FMD-011 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Public Works Department on March 30, 2022. The offer was evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offer submitted by K.M. Facility Services, LLC is deemed to be fair and reasonable. The following bid was submitted for as-needed maintenance and repair services at the solid waste transfer stations.
K.M. Facility Services, LLC: $48,816
Contract Term
The initial one-year term of the agreement will begin on or about Sept. 1, 2022. The agreement contains four one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreement, including all option years is $250,000, including all applicable taxes, with an estimated annual expenditure of $50,000.
Funding is available in the Public Works Department's budget.
Location
North Gateway Transfer Station - 30205 N. Black Canyon Hwy.
27th Avenue Transfer Station - 3060 S. 27th Ave.
Council Districts: 2 and 7
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.