Title
Emergency Plan Portfolio Support Services - RFP GGS-26-0364 - Request for Award (Ordinance S-53290) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Hagerty Consulting, Inc. to provide emergency plan portfolio support services. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $350,093.
Report
Summary
This contract will provide the Water Services Department with professional services supporting the review, update, standardization, organization, storage strategy, testing, exercising, and ongoing maintenance of its emergency planning portfolio. The portfolio includes Continuity of Operations Plan (COOP), Emergency Response Plans (ERP), Emergency Action Plans (EAP), Business Continuity Plan (BCP), associated annexes, playbooks, quick-reference guides, and any additional Water Services emergency plans or supporting documents identified during the course of the contract. All plans must be reviewed and updated to ensure full compliance with applicable Local, State, and Federal regulations.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10. Six vendors submitted proposals, of which five vendors were deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 995:
- Method of Approach (0-450 points)
- Experience and Capability (0-345 points)
- Cost (0-200 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
Contract Term
The contract will begin on or about November 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $350,093.
Funding is available in the Water Services Department Operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer and the Water Services Department.