Title
Request for Qualifications Recreational Services Qualified Vendor List - HSDPKS02012017 (Ordinance S-43569)
Description
Request authorization for the City Manager, or his designee, to award and enter into contracts with the responders to the Request for Qualifications for Recreational Services, and further authorize the City Controller to disburse funds in amounts not to exceed $450,000 for the Human Services Department and $1,845,000 for the Parks and Recreation Department related to this item.
Report
Summary
With the intent of building healthy communities, the Human Services and Parks and Recreation departments provide a multitude of classes, programs, and other services to the community. Some of the classes, programs, and services include, but are not limited to, sports, dance, fitness, music, art, theater, and language instruction.
The Human Services and Parks and Recreation departments invited qualified Offerors to submit a written Statement of Qualifications response for Recreational Services. The purpose was to establish a Qualified Vendor List to be used to provide entertainers and instructors for recreation events and programs for both departments. The departments received 125 timely responses.
Procurement Information
One hundred twenty-three submittals were deemed responsive, and a notice of Award Recommendation is attached to this file as Attachment A.
Contract Term
The Qualified Vendor List (QVL) will be in effect for three years beginning July 1, 2017.
Financial Impact
The total cost of the Human Services Department contract will not exceed $150,000 for each fiscal year; the Parks and Recreation Department contract will not exceed $615,000 for each fiscal year. Funds are available in the Human Services Department's General Fund operating budget, and in the Parks and Recreation Department's Recreation Fund operating budget, which is supported by recreation fees.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Human Services and Parks and Recreation departments.