Title
Communication Tower Inspection, Maintenance, and Repair - IFB 18-112A - Amendment (Ordinance S-47660)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 148450 with Arizona West Builders and Communications Inc. to provide additional funding for the purchase of Communication Tower inspection, maintenance, and repair services for the Information Technology Services Department in support of the Regional Wireless Cooperative. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures for services included in this amendment will not exceed $1.5 million.
Report
Summary
Arizona West Builders and Communications Inc. (AZW) provides tower maintenance, support and equipment that is needed for public safety radio communication sites throughout the valley. The Regional Wireless Cooperative (RWC) has two radio tower sites that need to be relocated. The first site relocation will require that AZW provide the shelter, generator, and labor services. The second site will require AZW to provide a new tower, shelter, generator, and engineered design build. The RWC is budgeting for these sites in the Fiscal Year 2022 budget.
Failure to maintain, replace, or relocate communication tower equipment would negatively impact the radio communications infrastructure which provides critical public safety communications throughout the region.
Contract Term
The agreements term will remain unchanged, ending on Aug. 31, 2023.
Financial Impact
The initial authorization for the Communication Tower Inspection, Maintenance and Repair agreement was for an expenditure not-to-exceed $250,000. This amendment will increase the authorization for the agreement by an additional $1.5 million, for a new total not-to-exceed agreement value of $1.725 million.
Funding is available in the Information Technology Services Department’s budget. The cost of services is recovered from RWC member organizations.
Concurrence/Previous Council Action
The City Council approved Agreement 148450 (Ordinance S-44996) on Sept. 19, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone and the Information Technology Services Department.