Title
Mountain Preserve Trail Maintenance Services - PKS-RFP-25-0744 - Request for Award (Ordinance S-52460) - Districts 1, 2, 3, 6, 7 & 8
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Arizona Trail Builders LLC to provide Mountain Preserve Trail Maintenance Services for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $2.5 million.
Report
Summary
The City's mountain preserve trails are beautiful open spaces for nature, recreation and fitness opportunities. This contract will provide mountain preserve trails maintenance services for the Parks and Recreation Department, supporting more than 200 miles of wild desert areas with rocky terrain and natural hazards that require regular and specialized maintenance services. Arizona Trail Builders LLC specializes in general maintenance and the removal of non-designated trails through reshaping and seeding methods to return the land back to its natural state. These services are essential to preserving the integrity, accessibility and natural beauty of the City's mountain preserve trails.
Procurement Information
A Request for Proposal was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Three vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria, with a maximum possible point total of 1,000:
Qualification and Experience (0-400 points)
Method of Approach (0-300 points)
Key Personnel (0-200 points)
Price (0-100 points)
After reaching a consensus, the evaluation committee recommends award to the following vendor:
Arizona Trail Builders LLC
Contract Term
The contract will begin on or about January 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $2.5 million for the five-year aggregate term. Funding is available in the Parks and Recreation Department's budget.
Location
Council Districts: 1, 2, 3, 6, 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager David Mathews and the Parks and Recreation Department.