Title
Proposed Transportation 2050 Accelerated Five-Year Pavement Maintenance Program through FY2023 (Ordinance S-45252)
Description
Request City Council approval of the proposed first steps of an accelerated five-year T2050-funded major streets pavement maintenance program through fiscal year 2023 based on City Council action taken on Oct. 3, 2018, to advance $200 million in pavement maintenance projects through financing of borrowing against future T2050 Streets revenues.
Report
Summary
Current Five-Year Pavement Maintenance Program
City Council approved the current pavement maintenance program through FY2022. Prior to the October 3 Council action, staff planned to present the additional streets identified for FY2023 to Council for review and approval as part of the annual five-year program update. Attachment A - Tables 1 and 2 show the number of roadway miles previously approved for treatment through FY2022. The tables also include the miles in the proposed new fifth-year (FY2023) of the pavement maintenance program.
Table 1 includes the T2050-funded portion of the program, while Table 2 includes the state-distributed Highway User Revenue Fund (HURF) portion.
Bicycle Program
The City’s Bicycle Program is a multi-faceted, coordinated effort to ensure the establishment of a well-connected citywide bicycle network. The pavement maintenance program is a key component of Streets’ implementation efforts related to the Bicycle Program and helps to implement the T2050 program goal to provide 1,080 new bicycle lane miles. Attachment A - Table 3 shows a summary of the bicycle facilities planned to be implemented through the current pavement maintenance program.
Pavement Maintenance Acceleration
City Council took action on Oct. 3, 2018, to accelerate pavement maintenance projects, and specifically authorized Streets to advance $200 million in pavement maintenance projects on the City’s arterial and major streets through the financing or borrowing against future T2050 Streets revenues.
Additionally, City Council took action to delay the planned Northeast Light Rail Extension so that first year expenditures are in 2050, the final year of the T2050 program. Included in the Council action was direction to staff to determine whether the revised light rail program could enable additional financing that could be used to accelerate more pavement maintenance. The Finance Department is evaluating to determine if an additional $200 million could be financed within the current five-year period with future T2050 Light Rail funds in consideration of the Northeast Extension delay.
Staff has developed a proposed implementation plan that can be accomplished within five years to improve both the City’s arterial and major collector streets, and the City’s local and minor collector streets. To commence the additional pavement maintenance quickly, the proposal is divided into two main implementation phases:
- Phase 1 - Accelerate and complete in FY2019 and FY2020 the currently identified and approved asphalt mill and overlay treatments for all City streets currently scheduled for FY2020, FY2021, and FY2022, as well as the asphalt mill and overlay projects proposed for FY2023. Attachment B details the list of arterial and major collector street asphalt mill and overlay projects that will be accelerated and completed in the FY2019 and FY2020 and funded by T2050 Streets revenues. Similarly, Attachment C details the list of local and minor collector street asphalt mill and overlay projects that will be accelerated and completed in the FY2019 and FY2020 and funded by HURF revenues.
- Phase 2 - Identify and approve a significantly higher number of street miles to receive asphalt mill and overlay projects. Staff has identified the number of additional arterial and major collector street miles that can be completed in FY2021, FY2022, and FY2023, but the specific streets have not yet been identified. Following a process to identify the highest priority streets based on pavement condition and analysis of other streets projects, staff will return for approval of the specific arterial and major collector streets that will receive the mill and overlay treatments in these fiscal years.
At this time, no increased funding is available for local and minor collector streets, so there will be a reduced number of mill and overlay treatments in FY2021 - FY2023.
A summary of the proposed T2050-funded accelerated five-year arterial and major collector streets pavement maintenance program is shown in Attachment A - Table 4, and a summary of the proposed accelerated five-year local and minor collector streets pavement maintenance program funded by HURF revenue is shown in Attachment A - Table 5.
Staff proposes that the additional bicycle facility miles planned to be implemented through the current pavement maintenance program be incorporated into the accelerated pavement maintenance schedule.
Maps per Council District depicting the location of all asphalt mill and overlay projects on all streets proposed for accelerated treatment in FY2019 and FY2020 are included in Attachment D. Additional background information regarding Streets’ pavement maintenance program is provided in Attachment E.
Utility Conflicts
Over the last several weeks, staff from the Street Transportation Department met with utility companies to discuss accelerated pavement maintenance and to identify conflicts. Companies were given until Nov. 30, 2018, to submit potential conflicts. Staff is in the process of reviewing those conflicts and will use this information to identify conflicts in Phase I and to develop recommendations for Phase II of the five-year accelerated pavement maintenance program.
Pavement Maintenance Priorities
Staff will continue to use the pavement management system methodology as the primary criteria to identify which streets are in need of pavement maintenance. If a conflict is identified for a street that is in need of pavement maintenance, staff will use the following criteria to reprogram the maintenance:
- Reprogram into the next year.
- Identify another arterial roadway within the same council district in the current year.
- Identify residential roadways within the same council district in the current year.
- Identify an arterial roadway in an adjacent council district in the current year.
Staffing Plan
To efficiently deliver the accelerated pavement maintenance program, in addition to the contractors that will perform the pavement maintenance, additional positions will be necessary within the Street Transportation Department to conduct:
- planning, programming, and conflict review.
- construction management, inspections, and project coordination.
- permitting and monitoring of traffic restrictions and closures.
- public engagement, coordination, and notification.
- restriping activities including lane line layout and geometric design.
Staff will return the City Council to request approval of a recommended staffing plan related to the accelerated pavement maintenance program.
Next Steps
Staff will engage with the public and Council to identify potential streets to prioritize for maintenance as part of Phase II, and will return to Council with recommendations.
Financial Impact
On Oct. 3, 2018, City Council directed staff to expend an additional $200 million over the next five years to accelerate pavement maintenance on major collector streets, and to implement the increased maintenance through financing against future T2050 Streets revenues. Based on on this accelerated pavement maintenance program, Streets staff will work closely with the Budget and Research and Finance departments on the appropriate timing of financing and bonding activities to support the program.
Concurrence/Previous Council Action
The Citizen's Transportation Commission recommended approval of this item on Nov. 15, 2018, by a vote of 8-0.
This item was recommended for approval at the Aviation and Transportation Subcommittee meeting on Nov. 27, 2018, by a vote of 3-0.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.