Title
Parking Access Equipment/Installation/Maintenance - Requirements Contract - RFP 17-004 (Ordinance S-43577)
Description
Request to authorize the City Manager, or his designee, to enter into a requirements contract with Kinetic Control Corporation, dba ParkPro, to provide Parking Automated Revenue Control Equipment Systems (PARCS), installation and maintenance for the garages operated by the Phoenix Convention Center Department (PCCD). Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Currently, the PCCD-operated garages' PARCS equipment is obsolete due to changes in revenue collection processes and new Payment Card Industry (PCI) compliance requirements, such as chip-and-PIN systems. The current parking equipment manufacturer has gone out of business, and replacement parts are no longer available. Replacing all PARCS equipment in the garages will ensure that the City's systems are within PCI compliance standards. A Request for Proposals (RFP) was issued to obtain a new contract for the purchase, installation and maintenance of a new parking revenue control system that meets the current PCI requirements and growing demand for parking in the downtown Phoenix area.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
On Nov. 17, 2016, PCCD issued RFP 17-004 for Parking Access Revenue Control Equipment/Maintenance/Installation. The RFP was advertised in the Arizona Business Gazette, Record Reporter, Arizona Republic and posted on the City of Phoenix phoenix.gov website. A mandatory pre-proposal conference was held on Dec. 8, 2016, with seven firms in attendance.
Proposals were due on Jan. 12, 2017, and the department received four proposals from: ParkPro, T2 Systems, Sentry Control and Scheidt & Bachmann. All proposals were deemed responsive and sent to the evaluation panel members for review.
The technical evaluation consisted of the following evaluation criteria:
Cost Proposal 450 points
Experience and Qualifications 250 points
Project Approach and Management Plan 150 points
Equipment Specifications 100 points
Overall Responsiveness 50 points
Total 1,000 points
The following are the scores received for each proposer:
Park Pro 881 points
Scheidt & Bachmann 834 points
Sentry Control 708 points
T2 Systems 605 points
Highlights of why the panel recommended ParkPro:
*Local presence with skilled, trained personnel and a local warehouse;
*The equipment is robust with a good track record;
*Their proposal included all the equipment requested and required;
*Very good training program for all personnel involved in the operation of the equipment;
*Best overall value to the City.
Contract Term
The contract terms will be for five years starting on or about July 1, 2017, through June 30, 2022. There will be no extension options for this contract.
Financial Impact
The total amount for the contract will not exceed $1,553,000 (including tax) over the life of the contract. Funds are available in the Phoenix Convention Center's Capital Improvement Program and in the Parking Garage Trust Fund.
Concurrence/Previous Council Action
The Downtown, Aviation, Economy and Innovation Subcommittee recommended City Council approval by a vote of 3-0 at its meeting on May 3, 2017.
Location
Seven garages in the Downtown area:
*East Garage
*Heritage Garage
*North Garage
*West Garage
*Regency Garage
*Adams Street Garage
*305 Garage
Department
Responsible Department
This item is submitted by Deputy City Manager Paul Blue and the Phoenix Convention Center Department.