Title
Foundations and Conduit Installation for Traffic Signals - 2-Step Job Order Contract Services Amendment 3 - 4108JOC160 (Ordinance S-46837)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 145617 with Kimbrell Electric, Inc. to provide additional Job Order Contract Services for the Foundations and Conduit Installation for Traffic Signals. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $2 million.
Report
Summary
The purpose of this project is to install new, or remove and replace existing traffic signal poles and conduit to junction boxes at various locations on City streets. Some projects may require multiple foundations and direction boring across streets. All foundations, conduit, and junction boxes for traffic signal equipment will be installed or removed per the latest City of Phoenix standard details and specifications or as required by local utility companies. Work is performed on an as-needed basis by the Street Transportation Department.
This amendment is necessary because the current contract capacity is nearing its limit and contract services need to continue until a new procurement is completed and a new contract is in place. The new procurement has begun and new contracts are anticipated to be in place in fall 2020. This amendment will provide additional funds to the agreement.
This Agreement is essential to the health, safety, and welfare of the public and critical operations for the City.
Contract Term
There is no change to the five-year term of the Agreement. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The Foundations and Conduit Installation for Traffic Signals Job Order Contract Services Agreement was initially executed for a three-year base term and a fee not-to-exceed $1.8 million, including all subconsultant and reimbursable costs.
- Amendment 1 executed the Agreement's two-year, $1.2 million contract option to increase the term to five years and a total not-to-exceed of $3 million, including all subconsultant and reimbursable costs.
- Amendment 2 increased the Agreement's value by $2 million, for a total not-to-exceed of $5 million, including all subconsultant and reimbursable costs.
- Amendment 3 will increase the Agreement's value by $2 million, for a new total not-to-exceed of $7 million, including all subcontractor and reimbursable costs.
Funding for this amendment is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- Job Order Contract Agreement 145617 (Ordinance S-43792) on July 6, 2017; and
- Job Order Contract Agreement 145617 Amendment 2 (Ordinance S-46001) on Sept. 4, 2019.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.