Title
Construction Contract Awards During City Council Summer Recess (Ordinance S-51156)
Description
Request to authorize the City Manager, or his designee, to award up to ten contracts in support of critical construction projects during the City Council summer recess. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The Street Transportation Department has identified the following items as urgent, critical, and requiring contract services for projects that have extremely tight deadlines. The procurements are scheduled to complete selection in late June and July 2024, which will not allow contract awards to occur prior to Council's summer recess. The scope, contract services, and corresponding cost estimates are as follows:
- Item 1: AH10010002 - US Vets Facility Roofing Design-Bid-Build Services. Award to one firm in an amount not to exceed $500,000. Funding is available through the American Rescue Plan Act. Council District 1.
- Item 2: AH10010002 - US Vets Facility Waste and Vent Upgrades Design-Bid-Build Services. Award to one firm in an amount not to exceed $1.7 million. Funding is available through the American Rescue Plan Act. Council District 1.
- Item 3: AH20300003 - Edison Impact Hub Design-Bid-Build Services. Award to one firm in an amount not to exceed $9 million. Funding is available through the American Rescue Plan Act. Council District 8.
- Item 4: AH50100070 - Edison Park Improvements and Linear Park Development Design-Bid-Build Services. Award to one firm in an amount not to exceed $11,301,050. Funding is available through the American Rescue Plan Act. Council District 8.
- Item 5: ST83140119, ST83140121, ST83140122 and ST83140123 - ARPA Local Drainage Mitigation Package 1 Design-Bid-Build Services. Award to one firm in an amount not to exceed $3.1 million. Funding is available through the American Rescue Plan Act. Council Districts 3, 4 and 6.
- Item 6: ST83140116, ST83140111, ST83140113, ST83140115, ST83140120 - ARPA Local Drainage Mitigation Package 2 Design-Bid-Build Services. Award to one firm in an amount not to exceed $4.2 million. Funding is available through the American Rescue Plan Act. Council Districts 4, 6 and 8.
- Item 7: ST87400405 - FY2022 CMAQ Alley Dustproofing Design-Bid-Build Services. Award one firm in an amount not to exceed $3,846,492. Funding is available through Arizona Highway User Funds and Federal Aid funds. Council Districts Citywide.
- Item 8: FD57100020 - Fire Station 74 Design-Bid-Build Services. Award one firm in an amount not to exceed $11,286,624. Funding is available through Housing and Urban Development. Council District 6.
- Item 9: LS71100008, 7510111011 - Burton Barr Library Startup PHX and PHXWorks Expansion Design-Bid-Build Services. Award one firm in an amount not to exceed $600,000. Funding is available through the American Rescue Plan Act. Council District 7.
- Item 10: LS71200110 - Outdoor Digital LED Signage Design-Bid-Build Services. Award one firm in an amount not to exceed $3 million. Funding is available through the American Rescue Plan Act. Council Districts Citywide.
Procurement Information
The City Engineer and Street Transportation Department recommend the award of contracts by the City Manager during the summer recess to the firms who provide the best value to the City based on price proposals submitted by the firms in response to the City's request for bids for the projects listed above.
Contract Term
Contract terms will vary depending on the scope of services for each project. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
Capital Improvement Program or Operating budget funding may be utilized. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays, Deputy City Managers Gina Montes and Inger Erickson, and the Housing, Street Transportation, Fire, Parks and Recreation, and Library departments and the City Engineer.