Title
Phoenix Deer Valley Airport Taxiway C Reconstruction and Strengthening - Engineering Services - AV31000099 FAA (Ordinance S-52193) - District 1
Description
Request to authorize the City Manager, or his designee, to execute an agreement with TRACE Consulting, LLC to provide engineering services that include assessment, design, and possible construction administration and inspection for the Phoenix Deer Valley Airport Taxiway C Reconstruction and Strengthening Project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the Project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code section 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code section 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to reconstruct and strengthen Taxiway C at Phoenix Deer Valley Airport due to the increased traffic and aircraft size, along with the aging pavement. The work will also include upgrading the taxiway lights and signs using LED technology.
TRACE Consulting, LLC's services include, but are not limited to: phasing construction with existing airport operations and funding constraints; design and prepare Project plans and specifications; provide construction estimates, construction safety plans, and all required documentation to submit for Federal Aviation Administration (FAA) grant compliance; complete the engineer’s report required for FAA and Airport Improvement Program grant compliance; provide bid phase services for the eventual advertisement of construction for this Project using the Construction Manager at Risk (CMAR) delivery method; collaborate and coordinate with the selected CMAR; possible construction administration and inspection; and all other tasks for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. The eight firms that submitted proposals are listed below.
Selected Firm
Rank 1: TRACE Consulting, LLC
Additional Proposers
Rank 2: Kimley-Horn and Associates, Inc.
Rank 3: Dibble and Associates Consulting Engineers, Inc.
Rank 4: Stantec Consulting Services, Inc.
Rank 5: C&S Engineers, Inc.
Rank 6: Ardurra Group, Inc.
Rank 7: H. W. Lochner, Inc.
Rank 8: LJA Engineering, Inc.
Contract Term
The term of the agreement is five years from the issuance of the notice to proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for TRACE Consulting, LLC will not exceed $2 million, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Aviation Department anticipates grant funding for a portion of the Project. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
702 W. Deer Valley Road
Council District: 1
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Interim Deputy City Manager Amber Williamson, the City Engineer and the Aviation Department.