Title
Fire Turnout Clothing Cleaning, Inspection, and Repair Contract - COOP 25-0643 Request for Award (Ordinance S-51969) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Arizona PPE Recon Inc. to provide Fire Turnout Clothing Cleaning, Inspection and Repair for the Fire Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,285,000.
Report
Summary
The City of Phoenix Fire Department is responsible for the maintenance and repairs of turnout gear worn by all sworn personnel. As an essential part of a firefighter's personal protective equipment (PPE), turnout gear is needed at an accelerated turnaround time in order to reduce health and safety risks associated with improper maintenance, contamination or damage. Arizona PPE Recon Inc. is a local vendor that meets the National Fire Protection Association's (NFPA) established requirements for the selection, care, and maintenance of firefighting protective ensembles and will provide NFPA 1851 compliant cleaning, decontamination, repair and inspection services of turnout gear in a timely manner.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. The City of Tempe's Cooperative Agreement with Arizona PPE Recon Inc. covers the purchase of Fire Turnout Clothing Cleaning, Inspection, and Repair Services, ensuring the City will meet the NFPA's established requirements, and provide the necessary services in a timely manner.
Contract Term
The contract will begin on or about August 1, 2025, for a one-year term with four one-year options to extend.
Financial Impact
The aggregate contract value for will not exceed $1,285,000 for the five-year aggregate term. Funding is available in the Fire Department's operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.