Title
Equipment, Installation, Testing and Warranty of Citywide Cabling Communication Systems - ADSPO17-00007125 (Ordinance S-43955)
Description
Request to authorize the City Manager, or his designee, to access the State of Arizona Cooperative Contract ADSPO17-00007125 and enter into contracts with Anixter, Inc., BPG Technologies, LLC, Cable Solutions, LLC, Corporate Technology Solutions, LLC, Fishel Company, Graybar Electric Company, Inc., IES Commercial, Inc., and Tel Tech Networks, Inc., for equipment, installation, testing, and warranty of cabling communications systems. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value shall not exceed $17,500,000 (including applicable taxes) with an estimated annual expenditure of $3,500,000.
Report
Summary
Cabling communication systems are used citywide to connect City facilities to the data network and phone system through Internet access, phone lines, and data circuits, allowing City facilities to connect to email, instant messaging, and access to critical applications such as the City's financial accounting and reporting system and the human resources system. The City's cabling communication systems are critical to operations of City departments. Cabling communications systems enable access to emergency services provided by the Police and Fire departments, provide Internet access in public libraries, allow the Parks and Recreation Department to manage sprinkler systems in City parks, allow the Street Transportation Department to manage traffic signals and lights throughout the City, and facilitate several other important city services. Without the cabling communication systems users and devices will not be able to connect to their network and/or back-end systems for operations.
Procurement Information
In accordance with ARS 41-2631, the City has entered into an intergovernmental agreement with the State of Arizona in order to access specified State cooperative contracts. The State's contract was awarded using a competitive process consistent with the City's procurement processes set forth in the Phoenix City Code, Chapter 43. The State of Arizona contract covers various cabling communications systems and services required by the City. The State of Arizona Cooperative Contract was awarded on May 5, 2017.
Contract Term
The five-year contract shall begin on or about Oct. 10, 2017.
Financial Impact
The aggregate contract value shall not exceed $17,500,000 (including applicable taxes) with an estimated annual expenditure of $3,500,000. Funds are available in the Information Technology Services Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Information Technology Services Department.