Title
Risk Management Program Services Contract (Ordinance S-44470)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Safety & Risk Management Group to provide consulting and auditing services to ensure the Water Services Department's seven facilities remain in compliance with the Environmental Protection Agency (EPA) Risk Management Plan (RMP) Rule under the Clean Air Act. The aggregate contract value, including all option years, will not exceed $259,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Water Services Department (WSD) operates seven facilities that must remain in compliance with the RMP rules of the Clean Air Act, Section 112(r). Implementation of this contract authorizes a contractor to update and revise the City's RMP, perform Process Hazard Analysis and Triennial Compliance Audits to ensure the City remains in compliance with federal, state, county, and City regulations.
Procurement Information
RFP 1718-WES-33, Risk Management Program Services was conducted in accordance with Administrative Regulation 3.10. Six offers were received, all of which were determined to be responsive to the solicitation requirements.
The proposals were scored by a three-member evaluation panel, based on the following criteria:
Method of Approach: 375 points
Company and Staff Qualifications: 325 points
Cost of Services: 300 points
The proposers and their scores are as follows:
Safety & Risk Management Group: 848
Risk Management Professionals: 785
Acutech Group: 730
Tetra Tech: 714
Trinity Consultants: 616
Jensen Hughes: 410
The evaluation panel recommended acceptance of the offer from Safety & Risk Management Group as the highest scored, responsive, and responsible offeror that is the most advantageous to the City.
Contract Term
The contract term shall be for a period of three years, with two 2-year options to extend, to be exercised at the City's discretion. The contract term shall begin on or about July 15, 2018, with an end date of July 14, 2025.
Financial Impact
The aggregate contract value, including all option years, will not exceed $259,000 (including applicable taxes). Funds are available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.