Title
(CONTINUED FROM DEC. 1, 2021) - Fire Hydrant Repair and Replacement Program - Construction Administration and Inspection Services - WS85500394 (Ordinance S-48135)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Tristar Engineering and Management, Inc. to provide Fire Hydrant Repair and Replacement Program Construction Administration and Inspection Services for the Water Services Department. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1.5 Million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide support for the Fire Hydrant Repair and Replacement Job Order Contracting (JOC) program by ensuring the JOC contractor's assessment, maintenance, repair and/or replacement of fire hydrants is completed to the required standards and to document all activities performed by the JOC. The Water Services and Fire departments presented to the Transportation, Infrastructure and Planning Subcommittee on Nov. 17, 2021 regarding the Fire Hydrant Repair and Replacement Program and the planned use of the JOC to address the backlog in fire hydrant replacements.
Tristar Engineering and Management, Inc.'s services include, but are not limited to: weekly inspection of fire hydrant replacements and repairs; lab and field materials testing; resident engineering services; contract administration; monitoring job progress; review and certification of progress payments and Job Order Agreements; collecting asset management data from the JOC and providing it to staff per City requirements; preparation of records; public information and public relations services, and other services as required for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below.
Selected Firm
Rank 1: Tristar Engineering and Management, Inc.
Additional Proposer
Rank 2: GHD, Inc.
Contract Term
The term of the agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Tristar Engineering and Management, Inc. will not exceed $1.5 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The Transportation, Infrastructure and Planning Subcommittee received a presentation on the Fire Hydrant Maintenance, Repair and Replacement Program on Nov. 17, 2021.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays, Deputy City Managers Karen Peters and Mario Paniagua, the Fire and Water Services departments, and the City Engineer.