Title
***REQUEST TO CONTINUE (SEE ATTACHED CONTINUANCE MEMO) - Refuse Truck Body Repair Services (Ordinance S-44177)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with American Equipment Services, LLC, Amrep, Inc., Balar Holding Corp., and McNeilus Truck and Manufacturing, Inc., to provide refuse truck body repairs for City of Phoenix fleet vehicles. This contract will have a $620,000 estimated annual expenditure, with a total aggregate amount not to exceed $3,100,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Fleet Services Division is responsible for managing a fleet of approximately 300 solid waste refuse trucks, with the majority being Automatic Side Loaders. Repairing refuse trucks quickly is essential to the department providing timely solid waste collection service to City of Phoenix residents.
Procurement Information
Invitation for Bid 18-FSD-028 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department received four bids, with three vendors/suppliers bidding on all eight groups for body types, Group A-Wayne, Group B-Scorpion, Group C-Amrep, Group D-Heil, Group, E-Bridgeport, Group F-Galbrath, Group G-NewWay, Group H-McNeilus, within the solicitation, and one vendor bidding on only Group D-Heil. All bids were evaluated and deemed responsive and responsible. The department approved the multiple award recommendation for all groups at the following rates:
McNeilus Truck & Manufacturing, Inc.: $95 an hour labor rate (Groups A-H)
American Equipment Services, LLC: $85 an hour labor rate (Groups A-H)
Amrep, Inc.: $90 an hour labor rate (Groups A-H)
Balar Holding Corp: $105 an hour labor rate (bid on Group D only)
Contract Term
The initial one year contract term shall begin on or about March 1, 2018, with four option years in increments of up to one year, with a total contract option term of five years.
Financial Impact
This contract will have a $620,000 estimated annual expenditure, with a total aggregate amount not to exceed $3,100,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Location
Locations that could request on-site or mobile repairs are:
Glenrosa Service Center: 4021 W. Glenrosa Ave.
Salt River Service Center: 3045 S. 22nd Ave.
Union Hills Service Center: 138 E. Union Hills Dr.
Okemah Service Center: 3828 E. Anne St.
Council Districts: 2, 5, 7, and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.