Title
Safety Data Sheet Database Management Services - RFP 23-0069 - Amendment (Ordinance S-50383)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 159370 with Kelleher, Helmrich & Associates, Inc. to add Environmental Facility Assessment (EFA) database services. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $50,000.
Report
Summary
The additional services will provide a cloud-based EFA database management system for the Office of Environmental Programs (OEP). The EFA database is required by environmental regulations. This will be an upgrade to the current EFA database which is obsolete. OEP performs 100 EFAs annually. The existing EFA database contains information from 2,660 site inspections. OEP's intent is to transition the current 2,660 EFAs into the vendor's database, and then perform future EFAs using the vendor product.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The contract term remains unchanged, ending on Dec. 1, 2028.
Financial Impact
Upon approval of $50,000 in additional funds, the revised aggregate value of the contract will not exceed $175,000. Funds are available in the OEP's budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Safety Data Sheet Database Management Services - Contract 159370 (Ordinance S-50210) on Oct. 4, 2023.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Office of Environmental Programs.