Title
Request to Issue RFP for Senior Nutrition Meal Program Services
Description
Request to authorize the City Manager, or his designee, to issue a Request for Proposals (RFP) for Senior Nutrition Meal Program (SNMP) services and authorization to begin negotiations with the recommended proposer(s). The aggregate contract value will not exceed $27.8 million over the life of the contract.
Report
Summary
The Human Services Department (HSD) recommends the City issue a RFP to solicit proposals from qualified companies to continue to provide SNMP services. The contract for services with the current vendor was executed on Dec. 12, 2012 and will expire on June 30, 2018. The new solicitation will continue services to provide congregate and home delivered meals (HDM) to elderly and disabled Phoenix residents.
The senior population in Arizona, age 65 and older, is growing and nutrition plays a critical role in their health. HSD has provided congregate meals to senior center participants and HDM to homebound seniors and disabled individuals for many years. In FY 2017, approximately 225,000 congregate meals were prepared for 4,100 senior center members and 271,000 hot and frozen meals were prepared and delivered to more than 1,891 HDM clients.
Procurement Information
The RFP evaluation criteria and corresponding points (1,000 possible) for SNMP services will be as follows:
Experience and Expertise: 300
Price: 275
Meal Operations Plan: 250
Financial Capacity: 100
Transition Plan: 75
The RFP is anticipated to be issued in November 2017. Staff will negotiate business terms with the successful proposer(s). A formal recommendation for award of a contract will be presented to City Council in April 2018. Proposals will be evaluated by an evaluation committee that will be comprised of a minimum of five persons qualified to evaluate the components of this solicitation. Members of the evaluation committee will include representatives of the City and may include representatives from other public agencies as well as senior center members.
Contract Term
The initial contract term for SNMP services will be for five years with an option to extend the contract for one additional two-year period and will begin on or about July 1, 2018.
Financial Impact
The aggregate contract value will not exceed $27.8 million over the life of the contract. The estimated annual expenditure is approximately $3.96 million. Funds are available from a combination of grant funds received from Area Agency on Aging, Inc. and City of Phoenix General Funds.
Concurrence/Previous Council Action
This item was approved at the Parks, Arts, Education and Equality Subcommittee meeting on Sept. 27, 2017 by a vote of 4-0.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Human Services Department.