Title
Neighborly Software - City of Scottsdale, Ariz. Cooperative Contract - COOP 24-0227, Request for Award (Ordinance S-50894)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Benevate Inc., dba Neighborly Software, to provide cloud-based grant management software services for the Neighborhood Services and Housing departments. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $700,000.
Report
Summary
This contract will provide cloud-based grant management software services by Benevate Inc., dba Neighborly Software, to support the management of U.S. Department of Housing and Urban Development (HUD) Programs. The grant management software application will be utilized to assist the Neighborhood Services and Housing departments in complying with multiple technology policies and audit requirements by automating HUD program work flow and efficiency. This automation will reduce administrative time used for program documentation and reporting. Consequently, the Neighborhood Services and Housing departments will have increased staff capacity to provide critical services to vulnerable residents in addressing repair needs for major systems like heating, cooling, plumbing, and electrical as well as supporting affordable housing development.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved determination memo, based on special circumstances: alternative competition. The City of Scottsdale's contract with Benevate Inc., dba Neighborly Software was awarded through a competitive process consistent with the City's procurement processes set forth in the Phoenix City Code, Chapter 43. Utilization of the City of Scottsdale's contract provides the City with favorable pricing.
Contract Term
The contract will begin on or about June 1, 2024, for a five-year term with no options to extend.
Financial Impact
The total contract value will not exceed $700,000. Funding is available in the Neighborhood Services and Housing department's budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Neighborhood Services and Housing departments.