Title
Interior Signage Programming and Maintenance - RFA 18-044 (Ordinance S-44232)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Four Winds Interactive, LLC for software subscription service and maintenance for interior digital signage located at Phoenix Convention Center Department (PCCD) locations. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $171,000.
Report
Summary
The Phoenix Convention Center (PCC) displays more than 250 digital signs throughout the North, West and South buildings. These signs are intended to assist guests and visitors with navigation through the venues to find the location of their meetings and events, as well as advertising Downtown Phoenix attractions and amenities. Four Winds Interactive, LLC's Advanced Enterprise Management software pulls the necessary data from the PCC’s event management database into PCC's digital signage system. This agreement between PCC and the vendor will acquire the software and maintenance services necessary for the continued operations of PCC's interior digital signage system. This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of an approved determination memo citing that Four Winds Interactive, LLC is the sole provider for the proprietary software and associated services. The Deputy Finance Director recommends the contract with Four Winds Interactive, LLC be accepted.
Contract Term
The three-year contract term shall begin on or about Feb. 1, 2018.
Financial Impact
The aggregate contract value will not exceed $171,000. Funds are available in the PCCD budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.