Title
Xerox Multifunction Devices, Products, Maintenance - ADSPO13-050377(A) - Requirements Contract (Ordinance S-47637)
Description
Request to authorize the City Manager, or his designee, to extend and continue using Ordinance S-42303 under Contract 148114 with Xerox Corporation for the lease of two Xerox high-volume black and white production devices, products and maintenance for the City Clerk Department. Further request authorization for the City Controller to continue to disburse all existing funds related to this item. No additional funds are needed.
Report
Summary
This contract is required to lease two high-volume black and white production printers that are outside the scope of the Unified Print Project. This equipment is used to print customer account statements for the Finance Department, liquor and regulated business license statements and bills, sex offender notifications, training and recruitment materials and other large volume projects for City departments. The equipment has allowed the City to minimize costs and modernize processes while taking advantage of more current technology to continue to produce more than 2.4 million impressions annually at the highest level of efficiency.
Contract Term
Upon approval, the contract term will be extended through Oct. 31, 2021.
Financial Impact
The contract was approved on March 2, 2016 with an original aggregate value of $900,000; no additional funds are needed. Any remaining funds authorized by previous Council action will be applied to the extended contract term. Funds are available in the City Clerk Department’s budget.
Concurrence/Previous Council Action
This contract was originally approved by City Council on March 2, 2016.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone and the City Clerk Department.