Title
Archaeology Consulting and Historic Preservation Services (On-Call and In-House) - RFQu 18-185 (Ordinance S-44915)
Description
Request to authorize the City Manager, or his designee, to enter into new contracts with Transcon Environmental, Inc.; AECOM; Motley Design Group, LLC; Ryden Architects, Inc.; Environmental Planning Group, LLC; HDR Engineering, Inc.; Westland Resources, Inc.; Desert Archaeology, Inc.; SWCA Environmental Consultants; PaleoWest Archaeology; Terracon Consultants, Inc.; Archaeological Consulting Services, Ltd; Northwind Resource Consulting; AZTEC Engineering Group, Inc.; Logan Simpson; Northland Research, Inc.; Jacobs Engineering Group; and EcoPlan Associates, Inc., for archaeology consulting and historic preservation services for various City departments. Further request authorization for the City Controller to disburse funds related to this item. The five-year aggregate value of all contracts will not exceed $6,870,000, with an annual estimated expenditure of $1,374,000.
Report
Summary
Since approximately 1990, the City of Phoenix has enlisted archaeological and historic preservation consultants to conduct investigations that identify cultural resources and evaluate or mitigate impacts to sensitive cultural resources resulting from a variety of City-sponsored projects. These projects are completed for various City departments and use different funding sources that require specific compliance procedures in order to meet city, state, and federal archaeological and historic preservation policies and regulations. Services provided will include, but are not limited to, archaeological and historic property surveys, archaeological monitoring of ongoing construction sites to conduct archaeological feature recordation and sampling, testing and data recovery excavations, artifact analyses, evaluation and assessment of archaeological discoveries, and preparation of documents for federal reporting purposes. Services will be used on a Citywide basis with the Parks and Recreation, Neighborhood Services, Housing, Planning and Development, and Aviation departments being the majority users.
Procurement Information
Request for Qualifications (RFQu) 18-185 was conducted in accordance with Administrative Regulation 3.10, with the intent of establishing a Qualified Vendor List (QVL) of qualified vendors to supply archaeology consulting and historic preservation services. There were 18 offers received by the Finance Department's Procurement Division on May 25, 2018. The offers were evaluated by a committee which determined that all offers met the City's minimum qualification criteria.
The following vendors are being recommended to be included in the QVL:
Transcon Environmental, Inc.
AECOM
Motley Design Group, LLC
Ryden Architects, Inc.
Environmental Planning Group, LLC
HDR Engineering, Inc.
Westland Resources, Inc.
Desert Archaeology, Inc.
SWCA Environmental Consultants
PaleoWest Archaeology
Terracon Consultants, Inc.
Archaeological Consulting Services, Ltd
Northwind Resource Consulting
AZTEC Engineering Group, Inc.
Logan Simpson
Northland Research, Inc.
Jacobs Engineering Group
EcoPlan Associates, Inc.
The Deputy Finance Director recommends that the offers from the above vendors be accepted as responsive and responsible offers that are most advantageous to the City.
Contract Term
The five-year contract term shall begin on or about Sept. 14, 2018.
Financial Impact
This is a citywide contract and funds are available in various departments' budgets. The five-year aggregate value of all contracts will not exceed $6,870,000, with an annual estimated expenditure of $1,374,000.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.