Title
Senior Affordable Housing - Architectural Services - HS99990005 (ARPA) (Ordinance S-51812) - District 5
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with SmithGroup, Inc. to provide Architectural Services that include Construction Administration and Observation for the Affordable Housing for Seniors project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $377,991.37.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to convert an existing hotel property into 126 units of affordable housing for individuals exiting homelessness. The conversion is part of a larger complex development that will include services for seniors, and a City of Phoenix Workforce Development and Training Center.
SmithGroup, Inc.'s services include, but are not limited to: weekly meetings, weekly site visits, responding to Requests for Information, reviewing required product data, shop drawing, warranty submittals, reviewing as-builts, performing an 11-month warranty walk, and project close out.
Procurement Information
SmithGroup, Inc. was chosen for this project using a Direct Select process set forth in Section 34-103 of the Arizona Revised Statutes. The Direct Select process will reduce the time to procure architectural services as opposed to an advertised selection process. SmithGroup, Inc. provided the design services for this project through their existing Architectural On-Call master agreement, which no longer has funds available to provide the requested services.
Contract Term
The term of the agreement is two years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for SmithGroup, Inc. will not exceed $377,991.37, including all subconsultant and reimbursable costs.
Funding is available in the Human Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Architectural On-Call Services Master Agreement 159516 (Ordinance S-50331) on November 15, 2023.
Public Outreach
Public outreach will be completed as required.
Location
8103 N. Black Canyon Highway
Council District: 5
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Gina Montes, the City Engineer and the Human Services Department.