Title
FARO Scanner Hardware and Software Maintenance Contract - RFA-24-0002 - Request for Award (Ordinance S-50487)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with FARO Technologies, Inc. to provide hardware and software maintenance of FARO 3D laser scanners for the Police Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $348,000 for the five-year aggregate amount.
Report
Summary
This contract will provide the Police Department's Vehicular Crime Unit, Crime Lab Unit, and Information Technology Bureau the ability to purchase maintenance services for the FARO scanners previously purchased by the City. The scanners are utilized for accident diagramming and crime scene reconstruction. The adoption of this contract is necessary to maintain the equipment with up-to-date software allowing for scanner effectiveness and proper function. 3D laser scanning is an effective and accurate method for capturing specific details of crime scenes that provide detailed documentation for later analysis and presentations. The scanners are critical to the prosecution of individuals that have committed violent crimes.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances - Without Competition. The Police Department currently utilizes previously purchased FARO 3D scanners from FARO Technologies, Inc., the sole developer and supplier for the software and hardware equipment, and needs to continue to procure their subscription services to keep the equipment operating with its latest software version.
Contract Term
The contract will begin on or about Jan. 5, 2024, for a three-year term with two one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $348,000 for the five-year aggregate term. Funding is available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.